Contact CraigsList For Sale By Broker Ad Checklist

Use this checklist to find sellers, real estate agents/real estate brokers and properties that might be a good fit for you by going through the properties “For Sale By Broker” on CraigsList.

  • Login to your Google Reader account so you can see which “For Sale By Broker” ads you’ve viewed and replied to.
    • You should be tagging ads that you’ve passed on and contacted so that you know which ones you’ve already processed.
  • Click on the link for your “For Sale By Broker” subscription and start with the first unread ad and process each one in order until you’ve either gone through all of them OR until you’ve exceeded your alloted time for marketing today.

Not Interested In Property In Ad

If the ad is for a property that outright does not fit your criteria (for example in my business I do not buy vacant land so any ads for vacant land would fit this criteria) then tag the ad with the tag “Pass”.

The keyboard shortcut for bringing up the tag box is “t”.

Once you have tagged the add with “Pass”, then you can use the keyboard shortcut “j” to move to the next ad.

Still Looking For Great Real Estate Agents?

If you are still looking for great real estate agents to work with, then even if you are not interested in the property you may want to use the CraigsList For Sale By Broker Ad Email Reply Templates and the system below as if you were interested even though you are passing on this property.

Possibly Interested In The Property In Ad

If the ad is for a property that might fit your criteria, then you will want to look at the ad and consider contacting the real estate agent that is representing the seller.

Use the keyboard shortcut “v” to view the original ad on CraigsList directly.

Check To See If The Seller/Property Is Already In Highrise

If it still looks interesting, check to see if the seller/property is already in Highrise by using the Check To See If This Person Is Already In Your Highrise Account. Most of the time with CraigsList ads you will NOT have their real email so you will need to use:

  • The person’s name (not always available either)
  • Address of the property (most common)
  • And/or phone number (not always available either)

Check To See If The Real Estate Agent Is Already In Highrise

Since there is added level of contact involved when working through real estate agents, you will also want to check to see if the real estate agent advertising the property is already in your Highrise account.

Use Check To See If This Person Is Already In Your Highrise Account to see if the real estate agent is in your Highrise account. The good news is that real estate agents tend to give plenty of contact information to easily confirm whether they are in your Highrise account.

Check To See If They’re In Your Seller Property Information Files Already

If the address of the property is included in the CraigsList ad, then also look up the address in your Seller Property Information Files folder on Dropbox to see if you (or someone you’re working with) has already added the property and you just do not have enough information to find them in Highrise.

If you have the property address and do not find the Seller Property Information Files in Dropbox, go ahead and make a new Seller Property Information File and place it in 1. Initial Call Back.

If you have not yet setup Dropbox you will want to do that.

Email Templates

Use a personalized CraigsList For Sale By Owner Ad Email Reply Templates to send an email to the email address listed on the CraigsList ad or call them using the Calling Real Estate Agent Listed Property Checklist. Be sure to BCC Highrise so that you can create a contact record (if one does not exist) and start documenting your contact with this seller about this particular deal.

IMPORTANT NOTE: Typically, you will get a better response by picking up the phone and calling using the Calling Real Estate Agent Listed Property Checklist.

Update Highrise Tags

When your email to the real estate agent is received and added to your Highrise account (from including a BCC to Highrise) you will want to add the following Highrise Tags to your new real estate agent record or merge that contact with your existing contact and make sure you have the following Highrise Tags:

Update Highrise Task

Create a new task for the contact in Highrise to follow up with them “Next Week” in the task category “Initial Call Back” in case they do not reply to you before then.

Processing Replies To Your Contact With Real Estate Agents

As you get replies to your email you will process them like any other seller in the Initial Call Back status as you process your Sellers Chekclist daily.

Additional contact with this real estate agent for other properties will be handled under the Dream Team Checklist.

Mark As Processed With Google Reader

Return to the Google Reader web browser tab and use the keyboard shortcut “t” in Google Reader to bring up the tag box and being typing the tag “Interested” to mark this ad as on you are interested in.

Once you have tagged the ad with “Interested”, then you can use the keyboard shortcut “j” to move to the next ad and repeat the process.


This is often referenced from the following pages:

See also…